Catalog Requirements for Veterans Administration Funding

If your institution receives funding from the Veterans Administration, you'll need specific information in your catalog for certification. Applying for certification can be a tedious process for your staff, especially when it comes to organizing your course catalog and knowing which information to include. To make the process easier, we’ve compiled a checklist of what content you’ll need in your catalog or handbook before submitting it to the Veterans Administration for approval.

Catalog Requirements

Your institution must submit its most recent catalog version, containing the following information:

• Tuition and Fee Charges
• Grading system (including incomplete grades)
• Progress policy for VA students, including:
  • Your school’s grading system & period
  • You school’s attendance policy
  • Minimum grades considered satisfactory
  • A clear description of any probationary period
  • Conditions for interrupted training due to unsatisfactory grades, progress, or conduct
  • Conditions for student’s readmission following a dismissal or suspension for unsatisfactory progress
• Graduation requirements and minimum GPA
• Attendance policy
• Date of Drop/Add period
• Student conduct policy
• Policy regarding transfer credit (prior credit awards)
• Pro-rata refund policy (if applicable)
• Veterans Benefits and Transition Act of 2018 (section 103)
• Course outlines (NCD facilities)
• Description of facilities (NCD facilities)

Schools that offer priority enrollment for veterans and/or service members will also be required to submit Approvals, Compliance, and Liaison (AC&L) along with their catalog detailing their priority enrollment system.

Submission Requirements

Your institution’s catalog must be submitted in PDF format. The Veterans Administration also requires schools to resubmit their current catalog whenever changes are made regarding the catalog requirements listed above, or every 24 months.

More Information on Veterans Administration Funding

To view the most up-to-date and comprehensive information on obtaining funding from the Veterans Administration, check out the Handbook on Becoming a School Certifying Official. In order to continue offering accredited training for VA education programs, check out the Requirements for Re-approval that are necessary when submitting your catalog.