Tips for Choosing Higher Ed Software

It's likely that right now your college is shopping for — or thinking about shopping for — various types of software to make managing the organization easier and more efficient. You need a CRM for outreach, a CMS to manage the website, an SMS to manage student data, an RMS to manage room scheduling, and an alphabet soup of other programs.

Choosing what software to use for each of these functions gets even more daunting when you start thinking about how much you want any given software program to do. Would it make sense for your early-alert system to also have CRM functionality? What if your website's CMS also managed your intranet and HR functions? What if you found one software program that did everything your college could ever need it to do?

That software probably doesn’t exist, which means deciding what individual programs to get can be difficult. Here are a few tips to make the shopping process a little easier.

Make Sure It Has an API

An API — which stands for application programming interface — is basically how a software program communicates with other pieces of software. For example, YouTube has an API that gives outside developers a way to use YouTube videos in their programs or automatically add videos to a YouTube account — in short, a way for them to build programs that connect to YouTube's (massive) program.

If you get software that has a solid API, you can ensure that it can communicate with other software at the college. This frees you to select software that does exactly what you need it to do, and with some IT development time, you can connect the programs you want to be connected, and you can easily send data in and out. As an added bonus, if software has an API, it’s often a sign that it’s built according to software development best practices.

Don’t Be Wowed by Features You Don’t Need

You’re buying software to solve a problem, and having features you won’t use often complicates use of the software and creates problems. If you don’t currently need software to manage alumni relations – but it’s something you’re thinking about doing down the road once the internal re-org is done and enrollment is up and state funding increases — don’t make that a deciding factor in choosing a CRM. If you end up needing something for alumni relations in a few years, you can get something specifically for that, and if you need it to connect to your CRM, you’ve got an API.

Consider Free and Inexpensive Software

Some of the most powerful tools out there are free or quite inexpensive. Google Analytics and Webmaster Tools, for example, do everything you need to manage your website’s data and connect with digital advertising. Drupal and WordPress, both free, are two of the industry leaders in website content management systems. And many companies — like MailChimp — offer powerful, targeted software that will meet your needs without a five- or six-figure software price tag.

...And Consider Clean Catalog for Course Catalog and Curriculum Management Software

Clean Catalog's course catalog and curriculum management software hits all three of these criteria:

1. We have a robust and easy-to-use API that lets you send information in and out of our system to other higher ed software you're using.
2. We focus just on course catalog and curriculum management software, and we customize these for each client, so you get just the features you need.
3. We're relatively inexpensive, and generally affordable for institutions of any size.

Contact us today for more information about our products and services!