How to Manage Archived Course Data Efficiently

Archiving past course catalogs is an essential practice for higher education institutions, offering numerous advantages. By systematically archiving course data, institutions can ensure that valuable information remains accessible and organized for future reference. With Clean Catalog software, we offer several options for automatically archiving past catalog versions, all while providing your staff with tools to efficiently manage this content.

Benefits of Archiving

Archiving past course catalogs offers countless advantages for higher education institutions. It creates a historical record of academic offerings, facilitates responses to inquiries about previous courses, and aids in curriculum development. By maintaining organized archives, institutions can ensure that valuable information is easily accessible for faculty, students, and external stakeholders, ultimately enhancing institutional memory and accountability. Many accrediting agencies also require institutions to have public access to previous catalog versions, making it a best practice to archive whether you’re seeking accreditation renewal or may apply in the future.

Digital and PDF Catalog Archives

Clean Catalog software automates the creation of both digital and PDF archives of past course catalogs. Our user-friendly system allows institutions to securely store historical data, ensuring that previous catalogs are readily accessible at any time, whether publicly or privately. Having both digital and PDF versions provides flexibility, enabling institutions to meet different needs while keeping their records organized and easy to navigate. Most Clean Catalog clients opt to have their archived catalogs live as a sidebar on the homepage of their course catalog site for easy access.

Archiving Tools

Clean Catalog offers robust archiving tools, including a built-in revisions portal that allows admin users to view past versions of specific course content. For example, administrators can examine every past version of a course like ACCT 101, view who made edits, and revert to earlier versions, if necessary. This comprehensive approach not only keeps course content current but also helps institutions maintain a thorough and accessible archive, ensuring compliance with accreditation requirements.

Clean Catalog also offers yearly catalog staging, free of charge. This allows your staff to edit and revise a new course catalog site for the upcoming academic year without impacting the current version. Then, once your institution is ready to switch to the new catalog version, your previous catalog is automatically archived without any additional steps needed from your team.

Effectively managing archived course data is essential for higher education institutions, promoting transparency and supporting ongoing curriculum development. Clean Catalog provides the tools necessary to create accessible archives, review past content, and streamline the archiving process, all without being a burden on your staff.